Client: A Leading Talent Agency
For one of our long-standing clients in the staffing and talent sector, what began as a simple registration tool in 2016 has developed into a complete, end-to-end operational platform. The customer wanted to make the hiring and project management processes more efficient, so we developed a customized system that now runs their whole company.
From basic form to smart staffing
The platform’s initial goal was to create an online form where models and staff could input their basic details and register themselves. This served as a foundation for our client to hire staff for their upcoming events.
As the business grew, the platform grew with it, resulting in:
- With the introduction of Profile Pages, unorganized entries were transformed into staff profiles that could be seen.
- The client was able to rate performances and swiftly find the best talent for upcoming projects, thanks to the Grading & Filtering Tools.
- The ability to edit profiles allowed users and clients to update and improve records, increasing their relevance and correctness.
The Project Management Breakthrough
The introduction of the Project Module, which transformed the platform into a center for internal operations, was the largest advancement. The customer could now:
- Develop and oversee projects from inception to completion.
- Hire employees straight from the database.
- Project managers should be assigned to supervise execution.
- After the event, grade the personnel and get their direct input.
- Booking sheets are exported for customer approval.
The client’s workflow was completely transformed by this update, which gave their daily operations speed, organization, and transparency.
Expanding Capabilities: Uniforms, Reporting & Pay
We added three more potent modules to meet the agency’s expanding needs:
Module for Uniforms
An inventory management system that keeps track of uniforms and costumes, including availability and sizing, to guarantee that employees are always properly attired.
Module for Reporting
The client can create visually appealing reports following each event using:
Images and records
Summaries of feedback
Graphs and metrics
An overall event assessment from the staffing agency’s perspective
Module for Pay
All outgoing payments are centralized in this module and linked to particular projects. In a single location, the client can now effortlessly monitor payment history, amounts, and recipient information.
The Outcome
What started as a straightforward employee database has evolved into a vital corporate tool that:
- Powers more than 1,000 successful initiatives.
- Lowers the overhead of administration
- Centralizes the management of teams, projects, finances, and inventory.
- Increases professionalism while interacting with clients by providing exportable reports and approvals.
